Wacipi Notes that Sharon has done for our 21st Wacipi Sept 7 – 13.

• I ask Star Tribune to advertise our Wacipi. Done
• Pioneer Press too. Done
• We got a $5,000 donations, and a $350.00. Done
• Joe got another grant for panels for pow wow for $2,5000, we have not received the check yet. Done
• We will use square or something like that for Visa Cards. Done
• Sharon must approve everything first at the Wacipi. Done
• Tommy and Jason Hop only oversee the Wacipi Security. Done
• Marie will oversee all volunteers. Done
• Mountain Iron Buhl School Indian Education Community ED. Stary Gallus may bring kids down for Wacipi? They have to come while classes are in session, not over the summer. Done
• Shawn film Radio.
• Find Radio and T.V stations to advertise. Done
• Covid precautions? Done
• Anita Gate has some vegetables. Done
• We need lots of vegetables. Who can get more vegetable? Done
• Keep everything in boxes they came in for storage in pods. KEEP BOXES
• Wi-fi for Carlisle Indian School 3 people coming from Pennsylvania we will provide everything for them, big canopy at least two and 2 maybe 3 table, generator, whatever they need.
• Missing and Murdered Indigenous Woman will have a booth. Done
• Two new 20×40 canopy no more water leaks for kitchen ONLY.
• Ordered 8 more signs 12 x 18. Done
• Get kitchen set up work areas security job and volunteers Wed Sept 7.
• Clean all appliances asap volunteers and security get plugged in by Sept 7.
• When we get different frig & freezer keep at office at office? Plug in by Aug 15th. Jason Hop will get the appliances. Unless someone else finds one.
• Map of kitchen Joe. Done
• Map vendors Joe. Done
• Order 3 more flags Joe. Done
• Crafts for kids, Greg has some drum kits for kids. Done
• Better headsets.
• Fanny packs for security?
• May have a live eagle, Tommy and I are working on that. The eagle is expense $498.00 for one hour.
• Moccasin tournament.
• Some other dance specials.
• Get teepees setup Sept 7, security, and volunteers.
• Get garbage bags out all over, Security and Volunteers Sept 10. Get some garbage cans out by Sept 7th.
• Put sinks all around toilets and kitchen area. Ordered two more.
• We only need two toilets from Sept 7-9 then the others will be delivered on the 10th. Done
• Ordered pods to be delivered on Sept 7th. Tommy and Jason have the contract numbers.
• Wipe everything down all over for Wacipi. volunteers, constantly.
• Make checks to MMDTC, 1351- Sibley Memorial Hwy- Mendota MN, 55150.
• On the buttons this year will be Lisa Bellanger and Dave Carson our head dancers. Done
• Big sign for people who donated to the Wacipi. Done
• Hang pictures up on fence like at the Gathering last Sept.
• We need at least 20 cases of pop diet & regular you can get donations for pop too.
• Get camper from Steve or John?
• Water by podium keep cold, make sure there is always water in cooler. Volunteers
• Two lines for kitchen and condiments both sides. Tommy, Jason H, Volunteers.
• Ordered 9 pans of meat. Sharon Done
• Order xxx large garbage bags Sharon. Done
• St Peters said we can use their garbage again. Done
• Recycle guy may get us supplies from the city? Sharon
• Call for Pow wow Insurance Sharon. Done
• Helpers’ volunteers for feast Friday night & Sunday. Maria, Roxanne B, Lyn, Josine.
• Need water at least 30 cases like always. Maybe 10 cases more?
• Marie from Cherokee Park United Church has another church to help with feast on Sunday.
• Call or email Marie for volunteers’ jobs, she could use help calling volunteers 651-239-5163 mmcnamara1954@gmail.com Maria please send me the volunteers list from last year
• We have about 25 volunteers so far I will get you there information to Maria.
• Maria and I went through the volunteer list update everyone, that took two hours.
• Jyni Koschak jkoschak@voamn.org cell or work 612-704-6116
• Called Jyni (Volunteers of American) she is on the calling list. Done
• Maria you should talk to her to from the Volunteers of American great gal.
• If you have volunteers in mind, they need to let Maria know starting Now August 1St.
• Keep anyone not working out of kitchen. I will have signs. Done
• Sign In will be separate from kitchen. Trying to have the kitchen more open. Outside behind kitchen by security, will be vendors and volunteers.
• I will send kitchen map and vendors map soon. Almost Done
• Make eating area bigger.
• Kitchen will be bigger, less things in kitchen.
• Volunteers for feast Friday night 4 people. Maria
• Volunteer job for helping kids bead. Maria
• Volunteers to put kids teepee up. Maria
• Security Flags up.
• Security make sure toilets have lights all 10. Especially the toilets in the back.
• Volunteers to take down all signs and lights on toilets when Wacipi is over after 6 on Sept 12. Give to Sharon.
• Volunteers make sure elders get water.
• Permit Jason Delmont by August 15 no later.
• Signs up Jason D and security.
• Get signs up by August 15 around Mendota. The rest by Sept 7-9.
• Have Wacipi meeting NOW.
• Mary Armstrong said she has maybe 15 foreign students maybe more.
• 1 new small refrigerator, 1 new freezer. The other ones are 20 years old, leak, smell. We will give then away or bring to the dump. Someone may like one for the garage give us a call if you want them. We will have 2 refrigerates and 2 freezers like always.
• $2,000 from Riverboat Gaming.
• $750.00 from Leach Lake.
• $500.00 from Mille Lac Band of Ojibwe.
• Michael Lamay sent our 144 donations from tribals in the U.S. Six have come back. I hope there will be more. Just to have a relationship with them.
• We got a donation from one of the letters Mike send out. From the Yavapa Tribe, Prescott AZ for $1,000.00. Good job Mike.
• Lecelia and Romelle Ogenina 218-308-1912 sister to cook frybread. They will help run the kitchen. They are coming from Leech Lake. We are paying for the rooms. They came to our gathering.
• Connie will make 20 tubs of fry bread. Done
• Mike will make 4 tubs. Done
• Oneida Tribal Council turned us down for donation May 19, 2021.
• Peter 651-905-4307 from St Peters Church is the contact person.
• Jason got wood for fire. Done
• Pow Wow Panels 34×81. We don’t need 18, probably 10.
• We will honor St Thomas and Mike and Amy and students.
• Crafts for kids we need beads. volunteers
• Rate rooms from $109.00 to $64.00 rooms for helpers out of town. You must mention Mendotadakota to get the discount. Sharon Done
• Email Woman foundations volunteers.
• Email any native foundations for donations & volunteers.
• Security people 6 only,
• Kalpulli dancers between the around 5:30ish on Sat.
• And of course, our regular wonderful vendors who come each year.
• Thank you to all our volunteers.
• Chrysalis women’s group. Sharon
• Mike LeMay may bring Salmon for Wacipi.
• Big posters for all our Wacipis we have had since 2000.
• Native Radio up north kOJB Tommy. Done
• Pioneer Press Sharon. Done
• Channel 2 or any Channel. Volunteers can call to see if we can get some airtime.
• Minnesota Explore Joe. Done
• Call Molly, and other vendors Sharon. Done
• Susu, Coldwater will have a booth. Done
• Called Molly. No reply yet.
• Ordered polo shirts. Done
• Mikes book for Mendota will be at Wacipi?
• Sharon will donate her own Jewerly with buttons while supplies last.
• If anyone has any jewelry, they want to donate please call Sharon.
• Volunteers for raffle booth we need 6 people.
• Blue Loom vendor.
• Hot dog vendor
• Lemonade vendor
• We have 15 vendors so far.
• Make flyers. Done
• Make bigger signs. Done
• Called vendors. Sharon Done
• Ordered 2 more tents. Done
• 4 new vendors have called.
• Called T.V and Radio Stations. Done
• Hoping
• Ask members to get donations or gift cards.
• Ask for donations from any Churches anywhere. I have the request for donations and Wacipi flyer to give to them. Both are on or website. Mendotadakota.com
• Volunteers to cut fish.
• Volunteers (runners) to pick up ice from Arby’s and other supplies we may need.
• Donation signs.
• Volunteers for application for honorary and linear members.
• Volunteers for sign in Maria.
• Volunteers for guest sign in.
• Are done and corrected. Done
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• Ordered new toilets, another place, prices went up too much. Ordered 8 reg, 2 handicaps. May order a third handy cab for changing into regalia.
• Make sign for the toilet for changing into regalia. Not to be used for a toilet.
• Cancelled Fun Jump.
• Ordered 4 Canopies from Walmart since we cancelled Fun Jump.
• Kitchen map is done.
• Vendor’s map is done.
• Maria and Sharon got the calling list updated took two hours.
• T shirts have been ordered. Done
• Thank you, cards. Done
• Pods are coming Sept 7th around 11:00ish. Done
• We will be using St Peters Garbage. Done
• Signs in kitchen how to make Indian Taco.
• Get water from St Peters, get 2 hoses if we can.
• Set up Button booth first thing Sept 10th.
• Orientation in kitchen. Maria or Lyni.
• Maria will call Joy to get some details about the kitchen.
• Must get hi speed Internet now.
• Called St Peters about internet.
• We have plenty of aprons. Done
• Cancelled Wacipi meeting on July 25. Next one on Sunday night at 6 Aug 1st . Watch for zoom invite.
• Get more gloves we will go through lots od groves and wipes.
• I ordered lots of wipes.
• Please check out our flyer as it has changed a few times.
• Greg needs help in the podium with the sound system. He needs a break from time to time.
• Greg also needs help with lights.
• We need suggestion and your input on the Wacipi.